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How to Register
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Registration Windows
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Registration Steps Walkthrough
Step 1) Instructions
Please review the following Instructions:
Welcome! We are excited to have you returning as a RSO
We highly recommend that the President or another Senior Officer complete the process for your organization. Please be aware that the person who begins this process is the only one who can complete it and will be responsible for the organization's submission.
When you are ready to begin, make sure you have the following elements ready:
Step 2) Organization Profile
The Organization Profile step allows users to provide basic details and information about their organization, such as the organization description, contact information, and social media links. The Organization Profile step is required for every organization registration process and cannot be removed by campus administrators. The profile step is where any organization additional fields created by campus administrators will appear for users to complete.
Additional Information
We will also be asking additional information for all the groups to fill out for our purposes:
Step 3) Organization Profile Picture
Organizations are also required to upload a profile photo to show in the organization directory and on their organization's page. The profile picture step is required for all organizations and cannot be removed by administrators. The image you select will automatically run through an image resizer, so the larger the better! Your profile photo will appear in a circular shape in the directory and on your organization page, so expect the edges of the photo to be cropped.
Step 4) Organization Roster
Here is where you upload the information about your officers. There are specific positions I will need for you to assign to your members.
As a user submitting the registration request, keep in mind that potential members will be able to sort through all organizations on campus by category when looking for organizations to join, so you'll want to pick the categories most relevant to your organization.
Organization interests are used to recommend your organization and your organization's events with users who have identified similar interests in their personal profiles. Select interests that represent your organization.
Step 7) Constitution/Bylaws Upload
Review your organization's constitution/bylaws or upload a new one.
Step 8) Privacy Policy
Required
The EngageUofL platform will serve as a great tool and resource for members of our community to manage student organizations as well as individual involvement experiences. As an EngageUofL user, you should take note of a few points:
Step 9) UofL Hazing Policy
UofL Hazing Policy
Required
As a member of the EngageUofL community, I understand that University of Louisville is NO PLACE FOR HAZING. I have read the UofL Hazing Policy and understand my responsibility for the policy.
Step 1) Instructions
Please review the following Instructions:
Welcome! We are excited to have you returning as a RSO
We highly recommend that the President or another Senior Officer complete the process for your organization. Please be aware that the person who begins this process is the only one who can complete it and will be responsible for the organization's submission.
When you are ready to begin, make sure you have the following elements ready:
- Information for your organization's profile including purpose, contact information, meeting times, and adviser information.
- Membership roster - You MUST use everyone's UofL email address. You do need to include ALL members as this is used as your official roster on campus. Please note that you are able to change the position titles to fit your organization as desired AFTER you are recognized.
- Your organization's constitution
- The date, time and location for organization meetings
Step 2) Organization Profile
The Organization Profile step allows users to provide basic details and information about their organization, such as the organization description, contact information, and social media links. The Organization Profile step is required for every organization registration process and cannot be removed by campus administrators. The profile step is where any organization additional fields created by campus administrators will appear for users to complete.
Additional Information
We will also be asking additional information for all the groups to fill out for our purposes:
- Where and when are your organization meetings held?
- Write-In:
- Are meetings open to all students?
- Yes
- No
- Do you have an Outside Bank Account?
- Yes
- No
- If yes please indicate the name and address of the Financial Institution where you currently have your account.
- Write-In
- Adviser Name
- Write-In
- Adviser contact email address:
- Write-In
- Is your Adviser
- A UofL Faculty or Staff Member?
- From outside the University?
- When do your elect new officers?
- Beginning of the Fall Semester
- End of the Fall Semester
- Beginning of the Spring Semester
- End of the Spring Semester
Step 3) Organization Profile Picture
Organizations are also required to upload a profile photo to show in the organization directory and on their organization's page. The profile picture step is required for all organizations and cannot be removed by administrators. The image you select will automatically run through an image resizer, so the larger the better! Your profile photo will appear in a circular shape in the directory and on your organization page, so expect the edges of the photo to be cropped.
Step 4) Organization Roster
Here is where you upload the information about your officers. There are specific positions I will need for you to assign to your members.
- At least 1 Officer #1 who can make Reservations
- Must be the president or the main leader of your organization
- At least 1 Officer # 2 Who can make reservations
- One other officer from your RSO who can make reservations for your RSO
- At least 1 Advisor
- If your advisor is on Engage you will be able to add them on your profile
- At least 1 Financial Officer
- Who is the person that oversees your financials and bank account
- At least 1 President
- Must be the leader of the organization.
As a user submitting the registration request, keep in mind that potential members will be able to sort through all organizations on campus by category when looking for organizations to join, so you'll want to pick the categories most relevant to your organization.
- Available Categories:
- Academic Graduate/Professional
- Academic Undergraduate
- Brandeis School of Law
- Campus Housing
- College of Arts and Sciences
- College of Business .
- College of Education and Human Development
- College of Music.
- Faith Based Groups
- Greek Letter Organizations
- Honor Societies
- Kent School of Social Work .
- Multicultural
- Nonprofit
- Performing Arts
- Political .
- Publications
- School of Dentistry
- School of Medicine
- School of Nursing
- School of Public Health and Information Sciences
- Service
- Special Interest
- Speed School of Engineering.
- Sports
- Student Government Association
- University Department
Organization interests are used to recommend your organization and your organization's events with users who have identified similar interests in their personal profiles. Select interests that represent your organization.
- Academic
- Art
- Culture
- Faith & Religion
- Fundraising
- General
- Ideology & Politics
- Leadership
- Local Service
- Media
- Military
- On Campus
- Recreational
- Service & Philanthropy
- Social
- Time Commitment
Step 7) Constitution/Bylaws Upload
Review your organization's constitution/bylaws or upload a new one.
Step 8) Privacy Policy
Required
The EngageUofL platform will serve as a great tool and resource for members of our community to manage student organizations as well as individual involvement experiences. As an EngageUofL user, you should take note of a few points:
- EngageUofL users are able to manage privacy settings, such as hiding organization membership and communication/notification settings; it is the responsibility of each individual user to manage their own privacy settings.
- Information entered into EngageUofL is subject to all applicable EngageUofL University policies and guidelines, including but not limited to the Code of Conduct and User Accounts and Acceptable Use Policy.
Step 9) UofL Hazing Policy
UofL Hazing Policy
Required
As a member of the EngageUofL community, I understand that University of Louisville is NO PLACE FOR HAZING. I have read the UofL Hazing Policy and understand my responsibility for the policy.
- I have reviewed the policy at the link above.
- I understand that hazing puts both myself and my organization at risk and I agree to comply with the policy and to report hazing of which I am aware.
- I understand that hazing practices are not only harmful, but also have no place at UofL or in student organizations.
- I will not allow myself to be hazed nor will I tolerate the hazing or harassment of any fellow members.
RSO Registration allows you to be recognized by the university, receive university resources, and reserve space on campus. Existing student organizations must complete requirements for each year during the organizations registration window to maintain active status and other benefits.
Fall Window 1
(Officer Elections Beginning of Fall Semester)
Window Opens: August 15 2022
Officer Orientation: TBA
Window Closes: September 15, 2022
CPC Deadline: September 15, 2022
All requests finalized September 25
Fall Window 2
(Officer Elections End of Fall Semester)
Window Opens: Monday, October 25
Officer Orientation: TBA
CPC Deadline: Monday, November 15
Window Closes: Friday, December 5
All requests finalized December 10
Spring Window 1
(Officer Elections Beginning of Spring Semester)
Window Opens: January 10
Officer Orientation: TBA
CPC Deadline: January 15
Window Closes: February 5
All requests finalized: February 10 2022
Spring Window 2
(Officer Elections End of Spring Semester)
Window Opens: March 25
Officer Orientation: TBA
CPC Deadline: April 15
Window Closes: May 5
All requests finalized May 10
- During this window you can re-register your organization’s portal on Engage, attend the Officer Orientation and request a bank letter. Your registration window will correspond to when you stated your new officers are selected.
- Please make sure all Officer elections/selections take place prior to your window closing date. Any organization that does not complete this by the end of their window will be moved to Probationary status and your Engage portal will be Frozen.
- This will affect your ability to reserve space on campus and gain access to your bank accounts. We do have measures for those groups who fall through the cracks but it would be in your best interest to make sure you meet the deadlines.
Fall Window 1
(Officer Elections Beginning of Fall Semester)
Window Opens: August 15 2022
Officer Orientation: TBA
Window Closes: September 15, 2022
CPC Deadline: September 15, 2022
All requests finalized September 25
Fall Window 2
(Officer Elections End of Fall Semester)
Window Opens: Monday, October 25
Officer Orientation: TBA
CPC Deadline: Monday, November 15
Window Closes: Friday, December 5
All requests finalized December 10
Spring Window 1
(Officer Elections Beginning of Spring Semester)
Window Opens: January 10
Officer Orientation: TBA
CPC Deadline: January 15
Window Closes: February 5
All requests finalized: February 10 2022
Spring Window 2
(Officer Elections End of Spring Semester)
Window Opens: March 25
Officer Orientation: TBA
CPC Deadline: April 15
Window Closes: May 5
All requests finalized May 10
